notarial services

The Consulate, through its Consular Officers, can notarize documents signed by individuals that will be used or presented in the Philippines. The notarized document will have a covering page (“ACKNOWLEDGMENT”) with an eyelet and a gold seal. Personal appearance of the signatory or signatories is a requirement for consular notarization. 

Appointment is required for this service. Click here to book an appointment.

Examples of documents that may be notarized at the Philippine Consulate are as follows:

  • Affidavits
  • Special Powers of Attorney
  • General Powers of Attorney
  • Certifications
  • Contracts to Sell
  • Deeds of Donation
  • Deeds of Absolute Sale
  • Bank Forms / Signature Cards
  • Insurance Forms
  • NBI Clearance Applications
  • GSIS / SSS Forms
  • Extra-Judicial Settlements
  • J1 Visa Waivers
  • List Items
  • Au Pair Agreements

Beginning 15 May 2019, the Consulate will no longer authenticate the signatures of public documents notarized by any US notary public or signed/issued/certified by a Federal, State, County, City, university or school official.

To use these types of documents in the Philippines, these will only require an Apostille Certificate issued by competent U.S. authorities. Click here for information on how to obtain an Apostille Certificate. 

STEPS

Set up an appointment

Appointment is required for this service. To set up an appointment online for Notarial Services, please click here:

https://appointments.newyorkpcg.us/

Please ensure that the name, email address and mobile number of the applicant is registered.
Only one appointment is needed for a group of persons who will sign the same document.
From the drop down menu (Selected Service), please select: Notarial

For remote notarization, please click here.

Online Payment

Indicate the quantity/number of documents to be notarized (not per page) and pay the notarization fee through the online payment portal.
Fee for Notarization of document: US$25.00 per notarized copy of the document. An additional US$5.00 convenience fee is added and goes to the Provider.
Applicants with confirmed appointments and successful online payment will receive an SMS confirmation to the registered mobile number and three separate emails: 1st email to confirm your registration; 2nd email confirming payment; 3rd email with the attached eReceipt which you will need to download, print and bring with you on the date of your appointment.

Proceed to the Consulate on the appointment day and time

Signatory or signatories of the individual document proceed to the Consulate on the appointment date and time bringing the printed eReceipt, two (2) copies of the unsigned document, actual and photocopies of valid government-issued IDs and return envelope (for applicants who opt to receive the notarized documents by mail).










Consulate Processes the Document

The applicant or applicants sign/s the document in front of the Consular Officer and submit/s valid IDs and printed eReceipt. The applicant also leaves the return envelope with the Consular Officer and takes note of its tracking number (optional).

Applicant Retrieves Notarized Document

The applicant may retrieve the notarized document the next business day. For those that provided a mailing envelope, the Consulate will mail the notarized document/s on the next business day. If the applicant has not received the processed document within seven days from the date of your appointment, please email newyorkpcg.notarials@dfa.gov.ph, with SUBJECT: Notarization (Insert Name of Applicant), Filed on (Insert Date of Appointment).

REQUIREMENTS

Core Requirements

1. Printed eReceipt

Applicants with confirmed appointments and successful online payment must download and print the eReceipt attached in their email. They must present the printed eReceipt to the Consular Officer.

2. Unsigned Document

Two (2) copies of the unsigned document. It will be signed before the Consular Officer.
Please note that the Consulate will retain the other copy of the set of documents, for records purposes. If the applicant is applying for notarization of more than one (1) document, please provide an extra copy of each document to be notarized and enough photocopies of the ID of the applicant for our records.

3. One (1) Government-issued Valid ID

Bring one (1) original Government-issued Identification Document (ID), showing full name, photo and signature of the applicant (Passport, Driver's license, Resident card, etc.), including two (2) photocopies of the ID.
Please note that the Consulate will retain the other copy of the ID, for records purposes. If the applicant is applying for notarization of more than one (1) document, please provide an extra copy of each document to be notarized and enough photocopies of the ID of the applicant for our records.

4. Return Envelope (Optional)

A self-addressed pre-paid stamped envelope, preferably USPS Priority Mail, with tracking number.
Do not use metered stamps or P.O. Box Return Address.
(FedEx is not accepted)
The Philippine Consulate General assumes no responsibility for any delay or loss while the mail is in transit or while the documents are in the custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

Additional Requirements

For Affidavit of Support and Consent:

Birth Certificate of the Child

Bring original and submit two (2) photocopies.

Child's Passport Data Page

Bring original passport and submit two (2) photocopies.

Accompanying Adult/Guardian's Passport Data Page

Bring original passport and submit two (2) photocopies.

Parents' Passports

Bring original passports and submit two (2) photocopies of the passport data page. If child is illegitimate, only the mother's passport is required.

For Affidavit of One and the Same Person:

Supporting Documents or Government-issued IDs bearing the two different names

Bring original and submit two (2) photocopies of each document or ID.

Examples of supporting documents are: birth certificate, school records, medical records, Driver's License, passport, US permanent resident card, State ID, Voter's ID, etc.

For Certification of Subsequent Marriage:

Divorce Decree

Bring original and submit two (2) photocopies.

Marriage Certificate with 2nd Spouse

Bring original and submit two (2) photocopies.

Philippine Passport

Bring original and submit two (2) photocopies.

US Permanent Resident Card or "Green Card"

Bring original passports and submit two (2) photocopies.

The Consular Officer reserves the right to require additional documents from the informant or applicant. 

Downloadable forms
Click here to download other Consular Forms