Report of Death of a Filipino Citizen and/or Shipment of Remains to the Philippines

Article Index
Report of Death of a Filipino Citizen and/or Shipment of Remains to the Philippines
Requirements
Arrangement of Documents
All Pages

All  Reports of Death and/or issuances of Consular Mortuary Certificates will be pre-processed by email. Send advance copies of the required documents  to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Once documents have been determined to be complete and are in order, the informant either submits the documents in person or sends it by mail to the Consulate, taking note of the envelope's tracking number. Once mailed, the informant should email the Consulate at This e-mail address is being protected from spambots. You need JavaScript enabled to view it the tracking number of the envelope. 

 

The death of a Filipino should be reported to and registered with the Philippine Statistics Authority (PSA) through the embassy/consulate general having jurisdiction over the locality where the event took place.

The Philippine Consulate General in New York covers the following states: Connecticut, Delaware, Maine, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, and Vermont. For other states, please click here to see which state is covered by the Philippine Embassy or Consulate General in the US.

Mortuary certificates are issued when remains or the cremated remains of a deceased are to be transported to the Philippines.

 


REQUIREMENTS: 

1. Four (4) originals of the duly-Report of Death (ROD) application form, typed or printed legibly in black or blue ink (if deceased is a Filipino citizen).  All forms must bear the original signatures of the informant and should be notarized, if submitting by mail or by a representative other than the informant. 

If deceased is no longer a Filipino citizen, omit this item and reduce the number of photocopies to one (1) for requirements # 2 -11 and comply with requirements 12 and 13.
 
If remains of a Filipino national will not be shipped to the Philippines, comply only with requirements # 1, 2, 4 (for cremated remains), 11, 12 and 13.
 
When reporting the death one (1) year or more after its occurrence, informant must also submit one (1) original and three (3) photocopies of duly notarized Affidavit of Explanation for Delayed Registration of Death.
 
2. One (1) original and four (4) photocopies of the Certificate of Death issued by the State Department of Health;
 
3. One (1) original and four (4) photocopies of Burial, Cremation, or Transit Permit (for cremated remains, this is usually a 4” x 8” card or paper permit);
 
4. One (1) original and four (4) photocopies of the Certificate of Cremation issued by the crematory (for cremated remains);

5.One (1) original and four (4) photocopies of the notarized crematory certificate stating that the body was properly cremated in accordance with internationally accepted practices; the ashes are in sanitary condition for overseas shipment, consistent with existing standards; and the urn has been hermetically sealed and contains only the ashes of the deceased (for cremated remains);

6. One (1) original and four (4) photocopies of the notarized mortuary certificate stating that the body was properly embalmed in accordance with internationally accepted practices; (b) the body is in sanitary condition for overseas shipment, consistent with existing standards; and the casket has been hermetically sealed and contains only the human remains of the (for human remains);

7. One (1) original and four (4) photocopies of the notarized Certificate of Non-Contagious Disease from the State Department of Health stating that the deceased did not die of contagious disease and that the human remains do not pose any danger to public (for human remains);

8. Four (4) copies of the itinerary, to include full flight details and mode of transportation;

9. Four (4) copies of the duly accomplished Information Sheet;

10. Four (4) copies of the duly accomplished Letter of Acceptance

11. One (1) original and four (4) photocopies of the proof of citizenship of the deceased (such as US passport or Philippine passport).

12. Fees:

 

Report of Death (Filipino citizens)                      -           $25.00

Mortuary Certificate                                                -           $25.00

Fees are non-refundable and are payable in cash, company check, money order, or cashier’s check made payable to “Philippine Consulate General”. Personal checks and credit cards are not accepted.

 

13. Enclose one (1) pre-paid, self-addressed priority/express/overnight mail envelope with tracking number/delivery confirmation (FedEx, UPS, USPS, etc.). Do not use metered stamps or P.O. box return address.


ARRANGEMENT OF DOCUMENTS

For Report of Death and 
Shipment of Remains
For Shipment of Remains Only For Report of Death Only

rod-shipment-arrange docs

shipment-arrange docs

rod-arrange docs

Arrange the four (4) sets of
Report of Death in this order; 
One (1) set should have all original documents.
Arrange the two (2) sets of
documents in this order; 
One (1) set should have all original documents.
Arrange the four (4) sets of
documents in this order;
 One (1) set should have all original documents.

 


 

The envelope containing the required documents should be addressed to:

THE PHILIPPINE CONSULATE GENERAL IN NEW YORK
CIVIL REGISTRY SECTION (REPORT OF DEATH)
556 FIFTH AVENUE
NEW YORK, NY 10036

Note: Ensure that all requirements have been complied with. Otherwise, incomplete submissions will not be processed and will be returned to the informant at their own cost.

 

Above documents should be received by the Philippine Consulate General AT LEAST SEVEN (7) WORKING DAYS PRIOR TO DEPARTURE DATE.  The Philippine Consulate General assumes no responsibility for any delay or loss in the mail, or while the documents are in the custody of the courier service. The Consular Officer reserves the right to require additional documents from the informant/applicant.  The informant/applicant should note the tracking numbers of all envelopes used and submitted, and may track their envelopes at the website of their chosen courier.

It takes around eight (8) months to one (1) year from the date of filing of Report of Death before the PSA can generate a copy of the requested document on security paper with a barcode. Once available, you may request online for a hard copy of the report of Birth/Marriage/Death at http://www.psaserbilis.com.ph.