{"id":4727,"date":"2020-07-21T04:03:45","date_gmt":"2020-07-21T08:03:45","guid":{"rendered":"http:\/\/newyorkpcg.org\/pcgny\/?page_id=4727"},"modified":"2026-01-08T11:45:55","modified_gmt":"2026-01-08T16:45:55","slug":"report-of-death-of-a-filipino-abroad-shipment-of-remains","status":"publish","type":"page","link":"https:\/\/newyorkpcg.org\/pcgny\/civil-registration\/report-of-death-of-a-filipino-abroad-shipment-of-remains\/","title":{"rendered":"Report of Death of a Filipino Abroad \/ Shipment of Remains"},"content":{"rendered":"\t\t
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report of death of a filipino citizen
and\/or shipment of remains<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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The death of a Filipino national should be reported to, and registered with, the Philippine Statistics Authority (PSA) through the Philippine embassy or consulate having jurisdiction over the locality where the event took place.<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\tFile application by email first.<\/span>\n\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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ONLY deaths that took place\u00a0in the following states can be registered or reported at the Philippine Consulate General in New York:\u00a0(1)\u00a0Connecticut, (2) Delaware, (3) Maine, (4) Massachusetts, (5) New Hampshire, (6) New Jersey, (7) New York, (8) Pennsylvania, (9) Rhode Island, and (10) Vermont.<\/p>

For deaths that happened in other U.S. states, please click the Consulate Finder<\/a> <\/strong>to find out which Philippine Embassy or Consulate can assist you, what the hours of operation are, and how to reach it.<\/p><\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Consular Mortuary Certificates are issued when the human or cremated remains of a deceased Filipino or non-Filipino are to be transported to the Philippines.<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Requirements for shipment of human remains depend upon whether the body has been embalmed or cremated.\u00a0<\/p><\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Submit application via email<\/a><\/h3>

Send one copy each of the documentary requirements listed below to newyorkpcg.civilregistry@dfa.gov.ph.<\/p><\/div><\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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The Consulate assesses the completeness of the emailed document.<\/h3><\/div><\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Mail the Civil Registry Application packet<\/h3>

Once emailed documents have been determined to be complete and in order by the Consular Officer, the informant mails to the Consulate the ROD and\/or Consular Mortuary Application packet (please see below the contents of the packet), taking note of the envelope\u2019s tracking number. Address the mail to:

Assistance-to-Nationals Section (Report of Death\/Shipment of Remain)
Philippine Consulate General
556 Fifth Avenue, New York, NY 10036<\/b><\/p><\/div><\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\tContents of Application Packet<\/span>\n\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\tComplete Documentary Requirements<\/span>\n\t\t\t\t<\/h3>\n\t\t\t\t\t\t\t\t

Arrange documents according to the sequence as shown below.<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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For Report of Death Only<\/h3>

Arrange the four (4)sets of\nReport of Death in this order;
\nOne (1) set should have all original documents.<\/p><\/div><\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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For ROD and Shipment of Remains<\/h3>

Arrange the four (4) sets of the documents in this order;
One (1) set should have all original documents.<\/p><\/div><\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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For Shipment of Remains only<\/h3>

Arrange the two (2) sets of\nthe documents in this order;
\nOne (1) set should have all original documents.<\/p><\/div><\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\tPayment<\/span>\n\t\t\t\t<\/h3>\n\t\t\t\t\t\t\t\t

Processing Fee: Processing Fee: $25.00 (ROD); $25.00 (Consular Mortuary)

Payment should be in the form of money order or cashier\u2019s check payable to the Philippine Consulate General. Do not send cash by mail. Personal checks are not accepted.<\/b><\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\tReturn Envelope<\/span>\n\t\t\t\t<\/h3>\n\t\t\t\t\t\t\t\t

A self-addressed USPS envelope with tracking number and corresponding amount of stamps, must be included when sending the application. Do not use metered stamps or P.O. Box Return Address.<\/b>

The Philippine Consulate General assumes no responsibility for any delay or loss in the mail, or while the documents are in the custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted.<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\tEnsure that all submitted requirements are correct and in order. Otherwise, incomplete submissions will not be processed and will be returned to the informant at their own expense.<\/span>\n\t\t\t\t<\/h3>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Consulate Processes the Mailed Application<\/h3>

Processing normally takes a maximum of three (3) working days from the date the complete accomplished packet is received by the Consulate.

\nFor Consular Mortuary Application<\/u>, the documents must be received by the Consulate at least seven (7) working days prior to the departure date.<\/p><\/div><\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Consulate Mails Processed Application.<\/a><\/h3>

Using the return envelope provided by the applicant, the Consulate mails back the applicant's processed document and receipt.<\/p><\/div><\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Get PSA-authenticated Death Certificate Online<\/a><\/h3>

You may request PSA copy of the ROD after 6 to 8 months from the date of reporting at psahelpline.ph. To complete the online transaction, you will need the transmittal details (Reference Number, Despatch Number, Despatch Date and Transmittal Date) which can be obtained from the DFA Manila's Consular Records Division with email oca.crd-us@dfa.gov.ph.<\/p><\/div><\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Basic Requirements<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\tReport of Death Application Form (Notarized)<\/a>\n\t\t\t\t<\/h3>\n\t\t\t\t\t\t\t\t

Submit four (4) forms typed or printed legibly in black or blue ink. All forms must bear the original signature of the informant AND original notary seal of any US notary public.<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\tAffidavit of Delayed Registration (Notarized)<\/span>\n\t\t\t\t<\/h3>\n\t\t\t\t\t\t\t\t

Required if application is filed more than 1 year after the occurrence.

Must be executed and signed by the informant and duly notarized by any US notary public. Submit four (4) originals signed and notarized.<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\tValid ID of Informant<\/span>\n\t\t\t\t<\/h3>\n\t\t\t\t\t\t\t\t

Submit four (4) photocopies. <\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\tDeath Certificate issued by the State Department of Health<\/span>\n\t\t\t\t<\/h3>\n\t\t\t\t\t\t\t\t

Submit one (1) original and three (3) photocopies.
\nIf death certificate does not indicate the cause of death, secure a confidential medical record from the hospital or mortuary (sample can be seen here: https:\/\/www.nyc.gov\/assets\/doh\/downloads\/pdf\/vr\/death-certificate-paper-form.pdf)<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\tCertificate of Cremation (for cremated Remains)<\/a>\n\t\t\t\t<\/h3>\n\t\t\t\t\t\t\t\t

Submit one (1) original and three (3) photocopies.

Certificate of Cremation issued by the crematory<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\tProof of Filipino Citizenship of the Deceased<\/span>\n\t\t\t\t<\/h3>\n\t\t\t\t\t\t\t\t

Submit one (1) original and four (4) photocopies.
\nSamples of proof of Filipino citizenship are: Philippine Passport, US Permanent Resident Card, Valid Visa or Work Permit; or Dual Citizenship papers (Identification Certificate and Approval Order)<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Additional Requirements
(if remains will be shipped to the Philippines)<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\tBurial-Transit Permit (for human remains)<\/span>\n\t\t\t\t<\/h2>\n\t\t\t\t\t\t\t\t

Submit one (1) original\/CTC and three (3) photocopies.<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\tHealth Certificate (for human remains)<\/span>\n\t\t\t\t<\/h2>\n\t\t\t\t\t\t\t\t

Issued by the State Department of Health stating that the deceased did not die of contagious disease and that the human remains do not pose any danger to public.\nSubmit one (1) original and three (3) photocopies.<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\tNotarized Mortuary Certificate (for human or cremated remains)<\/span>\n\t\t\t\t<\/h2>\n\t\t\t\t\t\t\t\t

Must state that:
\n(a) the body was properly embalmed\/cremated in accordance with internationally accepted practices:
\n(b) the body\/ashes are in sanitary condition for overseas shipment, consistent with existing standards and
\n(c) the casket\/urn has been hermetically sealed and contains only the human remains or ashes of the deceased
\nSubmit one (1) original\/CTC and three (3) photocopies of the notarized document\n<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\tEmbalmer's Certificate (for human remains)<\/span>\n\t\t\t\t<\/h2>\n\t\t\t\t\t\t\t\t

Submit one(1) original\/CTC and three (3) photocopies<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\tLetter of Acceptance of Remains<\/a>\n\t\t\t\t<\/h2>\n\t\t\t\t\t\t\t\t

Must be duly accomplished and signed. Submit four (4) copies. <\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\tValid ID of the Consignee (if cremated remains, the person who will bring the ashes to the Philippines)<\/span>\n\t\t\t\t<\/h2>\n\t\t\t\t\t\t\t\t

Submit four(4) copies.<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\tInformation Sheet<\/span>\n\t\t\t\t<\/h2>\n\t\t\t\t\t\t\t\t

Must be duly accomplished and signed. Submit four (4) copies.<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\n\t\t\t\t<\/i>\t\t\t\t<\/span>\n\t\t\t<\/div>\n\t\t\t\t\t\t
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\n\t\t\t\t\tFlight Details<\/span>\n\t\t\t\t<\/h2>\n\t\t\t\t\t\t\t\t

The itinerary must include full flight details and mode of transportation. Submit four (4) copies.<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\n\t\t\t\t<\/i>\t\t\t\t<\/span>\n\t\t\t<\/div>\n\t\t\t\t\t\t
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\n\t\t\t\t\tLatest ID of the Deceased<\/span>\n\t\t\t\t<\/h2>\n\t\t\t\t\t\t\t\t

Submit four (4) copies.<\/p>\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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The Consular Officer reserves the right to require additional documents from the informant or applicant.\u00a0<\/h4><\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Downloadable forms<\/div>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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