report of death of a filipino citizen
and/or shipment of remains

The death of a Filipino national should be reported to, and registered with, the Philippine Statistics Authority (PSA) through the Philippine embassy or consulate having jurisdiction over the locality where the event took place.

ONLY deaths that took place in the following states can be registered or reported at the Philippine Consulate General in New York: (1) Connecticut, (2) Delaware, (3) Maine, (4) Massachusetts, (5) New Hampshire, (6) New Jersey, (7) New York, (8) Pennsylvania, (9) Rhode Island, and (10) Vermont.

For deaths that happened in other U.S. states, please click the Consulate Finder to find out which Philippine Embassy or Consulate can assist you, what the hours of operation are, and how to reach it.

Consular Mortuary Certificates are issued when the human remains of a deceased Filipino or foreigner are to be transported to the Philippines.

Requirements for shipment of human remains depend upon whether the body has been embalmed or cremated. 

Submit application via email

Send one copy each of the documentary requirements listed below to newyorkpcg.atn@dfa.gov.ph.

The Consulate assesses the completeness of the emailed document.

Mail the Civil Registry Application packet

Once emailed documents have been determined to be complete and in order by the Consular Officer, the informant mails to the Consulate the ROD and/or Consular Mortuary Application packet (please see below the contents of the packet), taking note of the envelope’s tracking number. Address the mail to:

Assistance-to-Nationals Section (Report of Death/Shipment of Remain)
Philippine Consulate General
556 Fifth Avenue, New York, NY 10036

Complete Documentary Requirements

Arrange documents according to the sequence as shown below.

For Report of Death Only

Arrange the four (4) sets of Report of Death in this order;
One (1) set should have all original documents.

For ROD and Shipment of Remains

Arrange the four (4) sets of the documents in this order;
One (1) set should have all original documents.

For Shipment of Remains only

Arrange the two (2) sets of Report of Death in this order;
One (1) set should have all original documents.

Payment

Processing Fee: Processing Fee: $25.00 (ROD); $25.00 (Consular Mortuary)

Payment should be in the form of money order or cashier’s check payable to the Philippine Consulate General. Do not send cash by mail. Personal checks are not accepted.

Return Envelope

A self-addressed pre-paid stamped envelope, preferably USPS Priority Mail, with tracking number, must be included when sending the application. Do not use metered stamps or P.O. Box Return Address.

The Philippine Consulate General assumes no responsibility for any delay or loss in the mail, or while the documents are in the custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

Ensure that all submitted requirements are correct and in order. Otherwise, incomplete submissions will not be processed and will be returned to the informant at their own expense.

Inform Consulate of Packet's Tracking Number

Once mailed, the informant should email the Consulate at newyorkpcg.atn@dfa.gov.ph the tracking number of the package.

Consulate Processes the Application

Processing normally takes a maximum of ten (10) working days from the date the complete accomplished packet is received by the Consulate.

For Consular Mortuary Application, the documents must be received by the Consulate at least ten (10) working days prior to the departure date.

Consulate mails processed application.

Using the return envelope provided by the applicant, the Consulate mails back the applicant's processed document and receipt.

If the informant has not received the processed ROD a month from mailing the application or the Consular Mortuary Certificate 3 days prior to the departure date , please call or email the Assistance-to-Nationals Section, with SUBJECT: ROD/Shipment of Remains (Insert Name of Applicant), Sent on (Insert Date of Mailing of Application)

Get PSA-authenticated Death Certificate Online

You may request PSA-authenticated copy of the ROD after 3 to 6 months from the date of reporting at www.psaserbilis.com.ph. To complete the online transaction, you will need the transmittal details (Reference Number, Despatch Number, Despatch Date and Transmittal Date) which can be obtained from the DFA Manila's Consular Records Division with email oca.crd-us@dfa.gov.ph.

Basic Requirements

Report of Death Application Form (Notarized)

Typed or printed legibly in black or blue ink. All forms must bear the original signature of the informant and should be notarized by any US notary public. Submit four (4) original forms.

Death Certificate issued by the State Department of Health

Submit one (1) original and three (3) photocopies.

Proof of Filipino Citizenship of the Deceased

Submit one (1) original and three (3) photocopies.
Samples of proof of Filipino citizenship are: Philippine Passport, US Permanent Resident Card, Valid Visa or Work Permit; or Dual Citizenship papers (Identification Certificate and Approval Order)

Affidavit of Delayed Registration (Notarized)

Required if application is filed more than one (1) year after the occurrence.

Must be executed and signed by the informant and duly notarized by any US notary public. Submit one (1) original and three (3) photocopies.

Certificate of Cremation (for cremated Remains)

Submit one (1) original and three (3) photocopies.

Certificate of Cremation issued by the crematory

Additional Requirements
(if remains will be shipped to the Philippines)

Flight Details

The itinerary must include full flight details and mode of transportation. Submit four (4) copies.

Information Sheet

Must be duly accomplished and signed. Submit four (4) copies.

Letter of Acceptance of Remains

Must be duly accomplished and signed. Submit four (4) copies.

Proof of Identity of the Deceased

Philippine Passport or US Passport (if non-Filipino. Submit four (4) copies.

Cremation/Burial-Transit Permit

For cremated remains, the permit is usually a 4” x 8” card or paper permit. Submit one (1) original/CTC and three (3) photocopies.

Health Certificate (for human remains)

Issued by the State Department of Health stating that the deceased did not die of contagious disease and that the human remains do not pose any danger to public. Submit one (1) original and three (3) photocopies.

Notarized Mortuary Certificate (for human or cremated remains)

Must state that:
(a) the body was properly embalmed/cremated in accordance with internationally accepted practices;
(b) the body/ashes are in sanitary condition for overseas shipment, consistent with existing standards; and
(c) the casket/urn has been hermetically sealed and contains only the human remains or ashes of the deceased.

The Consular Officer reserves the right to require additional documents from the informant or applicant.