legalization / notarization of individual documents

The Consulate, through its Consular Officers, can notarize documents signed by individuals that will be used or presented in the Philippines. The notarized document will have a covering page (“ACKNOWLEDGMENT”) with the gold eyelet and seal. Personal Appearance of the signatory or signatories is a requirement for consular notarization. 

Appointment is required for this service. Click here to book an appointment.

Examples of documents that may be notarized at the Philippine Consulate are as follows:

  • Affidavits
  • Special Powers of Attorney
  • General Powers of Attorney
  • Certifications
  • Contracts to Sell
  • Deed of Donations
  • Deed of Absolute Sale
  • Bank Forms / Signature Cards
  • Insurance Forms
  • NBI Clearance Application
  • GSIS / SSS Forms
  • Extra-Judicial Settlement
  • J1 Visa Waivers
  • List Item
  • Au Pair Agreements
Beginning 15 May 2019, the Consulate will no longer authenticate the signatures of public documents notarized by any US notary public nor signed/issued/certified by a Federal, State, County, City, university or school official.

To use these types of documents in the Philippines, these will only require an Apostille Certificate issued by competent authorities. Click here for information on how to obtain an Apostille Certificate. 

STEPS

Set up an appointment

Appointment is required for this service. Click the No. 1 icon to set up an appointment online.

Only one appointment is needed for a group of persons who will sign the same document.

For remote notarization, please click here.

Proceed to the Consulate on the appointed day and time.

Signatory or signatories of the individual document proceed to the Consulate on the appointed date and time bringing two (2) copies of the unsigned document, valid government-issued IDs, payment and return envelope.

Wearing a face mask at all times inside the premises of the Philippine Center is required.

Consulate Processes the Document

The applicant or applicants sign/s the document in front of the Consular Officer, submit/s valid IDs, and pay/s for the required fee. The applicant also leaves the return envelope with the Consular Officer and takes note of its tracking number.

Consulate Mails Your Document

The Consulate will be mailing the consularized document/s on the next business day. If the applicant has not received the processed document within seven days from the date of your appointment, please contact the Legal Section at phone number (212) 764-1330 ext. 2018/2019 or email newyorkpcg.notarials@dfa.gov.ph, with SUBJECT: Notarization (Insert Name of Applicant), Filed on (Insert Date of Appointment).

REQUIREMENTS

Basic Requirements

Unsigned Document

Two (2) copies of unsigned document. It will signed before the Consular Officer.

Two (2) Gov't-issued Valid IDs

Bring two (2) original Government-issued Identification Documents (IDs), showing full name, photo and signature of the applicant (Passport, Driver's license, Resident card, etc.), including two (2) photocopies of the IDs. The processor will check the name and signature on the document as against the IDs presented for consistency.

Return Envelope

A self-addressed pre-paid stamped envelope, preferably USPS Priority Mail, with tracking number. Do not use metered stamps or P.O. Box Return Address. The Philippine Consulate General assumes no responsibility for any delay or loss in the mail, or while the documents are in the custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

Payment

Processing Fee: $25.00 per copy of the document.

Payment should be in the form of cash, company check, or money order payable to the Philippine Consulate General in New York. We do not accept personal checks, debit and credit cards at this time.

Additional Requirements

For Affidavit of Support and Consent:

Birth Certificate of the Child

Bring original and submit two (2) photocopies.

Child's Passport Data Page

Submit two (2) photocopies.

Accompanying Adult/Guardian's Passport Data Page

Submit two (2) photocopies.

Parents' Passports

Bring original passports and submit two (2) photocopies of the passport data page. If child is illegitimate, only the mother's passport is required.

For Affidavit of One and the Same Person:

Supporting Documents or Govt'-issued IDs bearing the two different names

Bring original and submit two (2) photocopies of each document or ID.

Examples of supporting documents are: birth certificate, school records, medical records, Driver's License, passport, US permanent resident card, State ID, Voter's ID, etc.

For Certification of Subsequent Marriage:

Divorce Decree

Bring original and submit two (2) photocopies.

Marriage Certificate with 2nd Spouse

Bring original and submit two (2) photocopies.

Philippine Passport

Bring original and submit two (2) photocopies.

US Permanent Resident Card or "Green Card"

Bring original passports and submit two (2) photocopies.

The Consular Officer reserves the right to require additional documents from the informant or applicant. 

Downloadable forms
Click here to download other Consular Forms