CHANGE OF FIRST NAME OR NICK NAME

Under Republic Act 9048 as amended by Republic Act 10172, Filipinos abroad may file a petition before the Philippine Consulate General in New York to cause a Change of First Name or Nickname in the Civil Register without a need of a judicial order, subject to certain conditions.

These conditions are as follows:

  1. The petitioner finds the first name or nickname to be ridiculous, tainted with dishonor or extremely difficult to write or pronounce;
  2. The new first name or nickname has been habitually and continuously used by the petitioner and he has been publicly known by that first name or nickname in the community; or
  3. The change will avoid confusion.

The petition may be filed by a person of legal age who must have a direct and personal interest in the change of first name in the civil register, such as the:

  • Owner of the record that contains the error to be corrected or first name to be changed
  • Owner’s spouse, children, parents, brothers, sisters, grandparents, guardian, or any other person duly authorized by law or by the owner of the document sought to be corrected.

A person is considered of legal age when he is eighteen years old and above. Thus, a minor (less than eighteen years old) cannot by himself file a petition. 

The general rule is that petition shall be filed with the Local Civil Registry Office (LCRO) where the record containing the first name to be changed is kept. Included in this general rule is the case of the Office of the Clerk of Shari’a Court where records of divorces, revocations of divorces, conversions to Islam are kept and where some Muslim marriages are registered.

However, in case the petitioner is a migrant within or outside the Philippines, meaning his present residence or domicile is different from where his civil registry record or records are registered, he may file the petition in the nearest LCRO in his area or Philippine Consulate General if abroad. His petition will be treated as a migrant petition.

The C/MCR and the District/Circuit Registrar (D/CR) are authorized to collect from every petitioner Three Thousand Pesos (P3,000.00) for the change of first name.

In the case of a petition filed with the Consul General (CG), the fee is One Hundred Fifty US dollars ($150.00) for the change of first name. The said fee is the same for all Philippine Consulates.

A migrant petitioner shall pay an additional service fee of One Thousand Pesos (P1,000.00) for change of first name to the Petition Receiving Civil Registrar (PRCR). This service fee shall accrue to the local treasury of the PRCR.

Basic Requirements to File Petition for Change of First Name or Nickname

Petition is in the prescribed form of an AFFIDAVIT that:

  1. Must be subscribed and sworn to before any person authorized by law to administer oath;
  2. Set forth facts necessary to establish the merits of the petition;
  3. Show affirmatively that the petitioner is competent to testify to the matters stated; and
  4. State the particular first name sought to be changed and the change to be made.

Petition must be supported with the following documents:

  1. A certified true machine copy of the certificate or of the page of the registry book containing the entry or entries sought to be changed;
  2. At least two (2) public or private documents showing the correct entry or entries upon which the change shall be based;
  3. Notice or certification of posting;
  4. A clearance or a certification that the owner of the document has no pending administrative, civil or criminal case, or no criminal record, which shall be obtained from the following:
    • Employer, if employed
    • National Bureau of Investigation
    • Philippine National Police
  5. Affidavit of Publication from the publisher and a copy of the newspaper clipping; and
  6. Other documents which the petitioner or the Consul General may consider relevant and necessary for the approval of the petition.

For civil registy reported at the Philippine Consulate General in New York

STEP 1

Book an appointment by emailing the Civil Registry Unit (CRU) at newyorkpcg.civilregistry@dfa.gov.ph

STEP 2

On the day of the appointment, submit Petition and all the required documents stated above and provide necessary information during interview at the Civil Registry Unit (CRU)

STEP 3

Pay the corresponding fees at the Consulate’s Cashier.

STEP 4

Secure endorsement/notice of publication from CRU, present te Official Receipt and entrust all the documents for preparation and approval of the petition.

STEP 5

CRU Staff prepares the Endorsement/Notice of Publication and gives it to the Petitioner.

STEP 6

Posting of Petition at the Consulate’s bulletin for 10 consecutive days and petitioner to have a Notice of Publication published at least once a week for two (2) consecutive weeks in a newspaper of general circulation

STEP 7

Petitioner submits to the Consulate the proof of publication: (1) An affidavit from the publisher of the newspaper where the publication was made; and (2) copy of the news clipping.

STEP 8

The Consulate issues the Certificate of Posting.

STEP 9

After 5 days, the Consul General acts on the Petition.

STEP 10

Petitioner can claim the approved petition on the Consul General’s level on the appointed date or may submit a self-addressed stamped prepaid priority envelope if unable to claim in person.

STEP 11

Consulate sends the approved petition to the Department of Foreign Affairs (DFA) in Manila through the diplomatic pouch scheduled the following month.

STEP 12

DFA Manila sends the approved petition to the Office of the Civil Registrar General (OCRG) in Manila.

STEP 13

OCRG acts on the approved petition.

STEP 14

OCRG Manila forwards decision to DFA Manila.

STEP 15

DFA Manila forwards OCRG’s decision to the Philippine Consulate General.

STEP 16

Consulate issues the Certificate of Finality. CRU Staff informs the client of the decision of the OCRG.

STEP 17.a

(If petition is approved by OCRG) Consulate sends to DFA Manila the Certificate of Finality, and certified true copies (CTC) of the un-annotated civil registry document, CTC of the annotated civil registry document, CTC of the Petition, together with the covering despatch.

STEP 17.b

(If the petition is impugned by OCRG) Consulate, within 15 days upon receipt of the impugned petition, files a motion for reconsideration to OCRG and sends said motion to the OCRG through DFA Manila.

STEP 18

DFA Manila transmits to OCRG the Certificate of Finality, and CTC of the un-annotated civil registry document, annotated civil registry document, the Petition together with the endorsement letter (if petition has been affirmed) OR the Motion for Reconsideration (if the petition has been impugned).

STEP 19

Petitioner may request at PSA/NSO Manila an authenticated copy of the corrected or annotated Civil Registry document paper three days after DFA Manila has forwarded to OCRG the Certificate of Finality, other CTC of petition and supporting documents, including the endorsement letter.

FOR MIGRANT PETITION FOR CHANGE OF FIRST NAME:

STEP 1 – 8

Follow Step 1 to 8 procedure for filing petition for change in first name in the civil registry documents registered at the Philippine Consulate General.

STEP 9

After 5 days, the Consul General acts on the Petition.

STEP 10

Consulate sends the petition to the Department of Foreign Affairs (DFA) in Manila through the diplomatic pouch scheduled the following month.

STEP 11

DFA Manila forwards the petition to the Local Civil Registrar (LCR) where the record of civil registry document was registered.

STEP 12

The LCR will contact and ask the Petitioner to pay for the additional service fee.

STEP 13

Petitioner or his representative proceeds to LCR, pay the appropriate fee and submit the Official Receipt. LCR to inform petitioner or his representative on the date of release in conformity with the required 10-day posting and 5-day decision of the LCR.

STEP 14

Upon receipt of payment, LCR prepares Notice of Posting.

STEP 15

LCR posts the Petition at a conspicuous place for 10 consecutive days. Also, Petitioner need to have the Notice of Publication published at least once a week for two (2) consecutive weeks in a newspaper of general circulation.

STEP 16

Petitioner submits to the LCR the proof of publication: An affidavit from the publisher of the newspaper where the publication was made and copy of the news clipping.

STEP 17

LCR issues Certificate of Posting.

STEP 18

LCR acts on the petition after 5 days. LCR informs petitioner or his representative that the petition has been approved.

STEP 19

Petitioner or his representative proceed to LCR and get copy of the approved petition at LCR level on the appointed date.

STEP 20

LCR mails the approved petition to OCRG Manila.

STEP 21

OCRG acts on the approved petition.

STEP 22

OCRG Manila forwards decision to LCR.

STEP 23

LCR issues the Certificate of Finality.

STEP 24.a

(If petition is approved by OCRG) LCR mails to OCRG Manila the Certificate of Finality, record sheet, annotated Civil Registry Document, and endorsement letter.

STEP 24.b

(If the petition is impugned by OCRG) The LCR, within 15 days upon receipt of the impugned petition, files a motion for reconsideration to OCRG and sends said motion to the OCRG

STEP 25

Petitioner may request at PSA/NSO Manila an authenticated copy of the corrected or annotated Civil Registry document paper three days after the LCR has forwarded Certificate of Finality, record sheet, annotated Civil Registry Document, and endorsement letter to OCRG Manila.

Civil Registry FAQ

Currently, e-Census (online service of the National Statistics Office) is not able to accept requests for civil registry documents that have undergone correction and/or changes in entries through legal means allowed by Philippine laws. Documents that fall under this category of court decrees and legal instruments (CDLIs) include, but are not limited to:

    • Supplemental reports;
    • Legitimation;
    • Adoption;
    • Presumptive death;
    • Annulment of Marriage; and
    • Civil Registry of records whose entries have been corrected and/or changed through RA 9048 (Clerical Error Law); and RA 9255 (An Act Allowing Illegitimate Children to Use the Surname of the Father)

For cases under this category, the submission of copies of supporting documents is required. To apply for a copy of your corrected document, you must forward your request directly to the PSA. Submit your intention to apply for a copy of your corrected/annotated birth certificate to:  L.Hufana@census.gov.ph.

Please be advised that you will be required to submit additional documents pertinent to your request, when requesting these documents for the first time. For succeeding requests for a copy, indicate in your request that the document you are getting is affected by supplemental report, court decree or legal instruments, or that it underwent changes/corrections provided for under RA 9048 or RA 9255. If you are applying via the e-Census website, please e-mail the NSO directly at:  e-census.info@mail.census.gov.ph

In order to supply the missing entry in your birth record, you have to file an application for a Supplemental Report at the Local Civil Registry Office (LCRO), where your birth was registered.

You must bring supporting documents, e.g., baptismal certificate, school records, etc., as these may be required in filing the application. The LCRO will then submit a copy of the Supplemental Report to NSO, along with the civil registry documents they regularly transmit to the agency.

This procedure also applies for birth records with “Baby Boy” or “Baby Girl” written as the first name for births that occurred until 1992. For the years thereafter, 1993 to the current year, correction must be done through RA 9048 (Clerical Error Law).

For those whose births were recorded by the Philippine Consulate General New York, please click here for the link on Supplemental Report on Civil Registry Documents. 

For schools under the auspices of the Philippine Commission on Higher Education (CHED), corrections on the transcript as far as spelling of the name and the place of birth can be made through the CHED. The list of requirements is as follows:

  1. Letter-Request addressed to: The Regional Director, Commission on Higher Education, Region _____, Address
  2. Certified TRUE Copy of Certificate of Live Birth
  3. Notarized Original Copy and Photocopy of (a)Personal affidavit, and (b) Joint Affidavit of Two (2) Disinterested Persons, i.e. HINDI KAMAG-ANAK (NOTE: Affidavits expire six (6) months after)
  4. Photocopy of Marriage Contract (Married Women ONLY)
  5. Endorsement Letter from College Registrar (Incoming College Freshman ONLY)
  6. Photocopy of Transcript of Records and/or Diploma (if Available)
  7. Photocopy of any VALID ID CARD with Picture (i.e. Passport, PRC License, Office ID, School ID, etc.)
  8. Processing fee P 40.00 (Payment Upon Release) or POSTAL MONEY ORDER of P 40.00 and Self Addressed Stamped Envelope if Processing is to be by POSTAL MAIL.

Processing Period: Approximately seven (7) working days

For further information, contact:
Legal Affairs Service
Phone: 6373570 or 6367637
Emaill:  las@ched.gov.ph

NOTE: Some universities, such as the University of the Philippines, have their own charter and are not under the auspices of the CHED. In such cases, contact the Registrar’s Office of your university for proper guidance.

Republic Act (RA) 9048, as amended authorizes the City or Municipal Civil Registrar or the Consul General to correct certain clerical or typographical errors in an entry in the civil register without need of a judicial order.

President Gloria Macapagal-Arroyo approved the R.A. 9048 on 22 March 2001. With the law taking effect on 22 April 2001, the Civil Registrar-General promulgated Administrative Order No. 1 Series of 2001, which was published in the newspaper in August that year.

Eleven years thereafter, Republic Act No. 10172 was enacted into law, expanding the list of clerical or typographical errors under R.A. 9048 that may be corrected without a judicial order. This was followed by Administrative Order No. 1, Series of 2012 of the Civil Registrar General, which is the Implementing Rules and Regulations of the said R.A. 10172.