report of birth of a filipino abroad

When a child is born abroad to parents who are both Filipino citizens or to one (1) parent who is a Filipino citizen, i.e. one who has not been naturalized as a citizen of a foreign country, the child’s birth must be immediately reported to the Philippine Statistics Authority (PSA) through the Philippine Embassy or Consulate, which exercises jurisdiction over the place of birth.

ONLY births that took place in the following states can be registered or reported at the Philippine Consulate General in New York: (1) Connecticut, (2) Delaware, (3) Maine, (4) Massachusetts, (5) New Hampshire, (6) New Jersey, (7) New York, (8) Pennsylvania, (9) Rhode Island, and (10) Vermont.

For births that happened in other U.S. states, please click the Consulate Finder to find out which Philippine Embassy or Consulate can assist you, what the hours of operation are, and how to reach it.

Submit application via email

Send advance copies of the documentary requirements listed below to newyorkpcg.civilregistry@dfa.gov.ph.​

Mail the Civil Registry Application packet

Once documents have been determined to be complete and in order, the informant  mails to the Consulate the ROB Application packet (please see below the contents of the packet), taking note of the envelope’s tracking number. Address the mail to:

Civil Registry Unit (Report of Birth)
Philippine Consulate General
556 Fifth Avenue, New York, NY 10036

Covering Letter

Include a covering letter (handwritten or typed), addressed to the Civil Registry Unit, indicating the consular service requested, name of person filing the application, including the person’s mobile number and email address.

Complete Documentary Requirements

Prepare one (1) set of original / certified true copy (CTC) and three (3) photocopies of the documentary requirements listed below.

Payment

Processing Fee: $25.00 (ROB); $25 (Certificate of Registration), this payment is applicable only to children who are born illegitimate and using the father's surname.

Payment should be in the form of money order or cashier’s check payable to the Philippine Consulate General. Do not send cash by mail. Personal checks are not accepted.

Return Envelope

A self-addressed pre-paid stamped envelope, preferably USPS Priority Mail, with tracking number, must be included when sending the application. Do not use metered stamps or P.O. Box Return Address. Do not use Fedex.

The Philippine Consulate General assumes no responsibility for any delay or loss in the mail, or while the documents are in the custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

Ensure that all submitted requirements are correct and in order. Otherwise, incomplete submissions will not be processed and will be returned to the informant at their own expense.

Inform Consulate of Packet's Tracking Number

Once mailed, the informant should email the Consulate at newyorkpcg.civilregistry@dfa.gov.ph the tracking number of the package.

Consulate Processes the Application

Processing normally takes a maximum of three (3) working weeks from the date the complete accomplished packet is received by the Consulate. 

Consulate mails the processed Report of Birth

Using the return envelope provided by the applicant, the Consulate mails back the applicant's processed document and receipt.

If the informant has not received the processed document a month from mailing the application, please contact the Civil Registry Unit at telephone number (212) 764-1330 ext. 3825 or email newyorkpcg.civilregistry@dfa.gov.ph with SUBJECT: ROB (Insert Name of Applicant), Sent on (Insert Date of Mailing of Application):

Get PSA-authenticated Birth Certificate Online

You may request PSA-authenticated copy of the ROB after 3 to 6 months from the date of reporting at www.psaserbilis.com.ph. To complete the online transaction, you will need the transmittal details (Reference Number, Despatch Number, Despatch Date and Transmittal Date) which can be obtained from the DFA Manila's Consular Records Division with email oca.crd-us@dfa.gov.ph.

Basic Requirements

Report of Birth Application Form (Notarized)

The informant should accomplish four (4) ROB applications, all with original signature of the parent/s or the child if already 18 years old. The forms must be duly notarized by any US notary public.

Birth Certificate issued by US vital records

Submit one (1) original/CTC and (3) photocopies.

The complete names of parent/s must be reflected on the birth certificate issued by the US Vital Records.

Proof of Filipino Citizenship of Parent/s at the time of child's birth

Submit one (1) original/CTC and (3) photocopies.

Samples of proof of Filipino citizenship of parent/s at the time of child’s birth are: US Naturalization Certificate, US Permanent Resident Card, Valid Visa or Work Permit; or Dual Citizenship papers (Identification Certificate and Approval Order

Identification Certificate of Child

Required if the child’s Filipino citizenship has been acquired through RA 9225.

Submit one (1) original/CTC and (3) photocopies.

Affidavit of Delayed Registration (Notarized)

Required if application is filed more than one (1) year after birth of child.

Must be executed and signed by the parent/s or 18 year old child who is filing the application and duly notarized by any US notary public. Submit one (1) original/CTC and (3) photocopies.

Valid ID of Person Reporting the Birth

Submit one (1) Certified True Copy or CTC and (3) photocopies.

Valid passports or IDs of Parent/s or 18 year old child who is filing the application, with affixed signatures.

Additional Requirements
for each personal circumstance

If Legitimate: (if parents are married)

PSA-authenticated Marriage Certificate of Parents or Report of Marriage (if parents were married abroad)

Submit one (1) original/CTC and (3) photocopies.

If Legitimated: (if parents were married after the child's birth)

Joint Affidavit of Legitimation (Notarized)

Must be executed and signed by both parents and duly notarized by any US notary public. Submit one (1) original and three (3) photocopies.

If Illegitimate and Using Mother's Maiden Surname

Affidavit of Illegitimacy (Notarized)

Must be executed and signed by mother and duly notarized by any US notary public. Submit one (1) original/CTC and (3) photocopies.

If Illegitimate and Using Father's Surname

Affidavit of Acknowledgement of Paternity
(Notarized)

Must be executed and signed by the father and duly notarized by any US notary public. Submit one (1) original and three (3) photocopies.

Affidavit to Use Surname of the Father
(Notarized)

Must be executed and signed by either one of the following: (a) Mother, if the child is below 7 years old; (b) Child and attested by the mother, if the child is between 7 and 17 years old; or (c) Child, if 18 years old and above.
Must be duly notarized by any US notary public.
Submit one (1) original and three (3) photocopies.

Certificate of Registration

The Consulate will issue the Certificate of Registration upon submission of the Affidavit of Acknowledgement of Paternity and the Affidavit to Use Surname of the Father.

The Consular Officer reserves the right to require additional documents to further determine the identity and citizenship of the informant or applicant.