authentication of public document through apostille
An Apostille is a certificate that authenticates the origin of a public document. It is issued by a country that is party to the Apostille Convention to be used in another country which is also a party to the Convention. The United States is a party to the Convention and the Philippines also acceded to the Convention on 14 May 2019.
In this regard, the Consulate will no longer authenticate the signatures of public documents notarized by any US notary public or those signed/issued/certified by a Federal, State, County, City, university or school official, starting on 15 May 2019.
To use these types of documents in the Philippines, these will only require an Apostille Certificate issued by competent authorities listed below. Check with them the requirements and process on how to obtain Apostille since the process differs from one State to another.
Also, please note that documents with Apostille Certificate require no further diplomatic or consular legalization. Hence, said documents could already be sent to and used directly in the Philippines.
Competent Authorities Permitted to Issue Apostille
For Federally-Issued Documents
Documents signed by a US federal official, a US consular officer, a military notary, judge advocate (10 USC 1044a), or a foreign consul diplomatic official registered with the US Department of State’s Office of Protocol will require an Apostille issued by the US Department of State.
For Court Documents
Clerks and deputy clerks of the Federal Courts of the United States.
As an alternative, the U.S. Department of Justice may authenticate the seal of the Federal court and the U.S. Department of State Authentications Office will then place an apostille over that seal
For State-Issued Documents
A state-issued document with an Apostille does not require additional certification by the US Department of State or legalization by the Philippine Embassy or Consulate to be recognized in the Philippines. The US State Department will not issue an Apostille for state-issued documents.
Secretary of State
State House, Room 204
107 North Main Street
Concord, NH 02108
Phone: (603) 271-3242
New York Department of State
Division of Licensing Services
123 William Street, 2nd floor
New York, NY 10038
Phone: (518) 474-4429