report of birth of a filipino abroad

When a child is born abroad to parents who are both Filipino citizens or to one (1) parent who is a Filipino citizen, i.e. one who has not been naturalized as a citizen of a foreign country, the child’s birth must be immediately reported to the Philippine Statistics Authority (PSA) through the Philippine Embassy or Consulate, which exercises jurisdiction over the place of birth.

ONLY births that took place in the following states can be registered or reported at the Philippine Consulate General in New York: (1) Connecticut, (2) Delaware, (3) Maine, (4) Massachusetts, (5) New Hampshire, (6) New Jersey, (7) New York, (8) Pennsylvania, (9) Rhode Island, and (10) Vermont.

For births that happened in other U.S. states, please click the Consulate Finder to find out which Philippine Embassy or Consulate can assist you, what the hours of operation are, and how to reach it.

Basic Requirements

Report of Birth Application Form (Notarized)

The informant should accomplish four (4) ROB applications, all with original signature of the parent/s or the child if already 18 years old. The forms must be duly notarized by any US notary public.

For instruction on how to fill out the form, please click here.

Birth Certificate issued by US vital records

Submit one (1) original/CTC and (3) photocopies.

The complete names of parent/s must be reflected on the birth certificate issued by the US Vital Records.

Proof of Filipino Citizenship of Parent/s at the time of child's birth

Submit one (1) original/CTC and (3) photocopies.

Samples of proof of Filipino citizenship of parent/s at the time of child’s birth are: US Naturalization Certificate, US Permanent Resident Card, Valid Visa or Work Permit; or Dual Citizenship papers (Identification Certificate and Approval Order

Identification Certificate of Child

Required if the child’s Filipino citizenship has been acquired through RA 9225.

Submit one (1) original/CTC and (3) photocopies.

Affidavit of Delayed Registration (Notarized)

Required if application is filed more than one (1) year after birth of child.

Must be executed and signed by the parent/s or 18 year old child who is filing the application and duly notarized by any US notary public. Submit four (4) original signed and notarized affidavits.

Valid ID of Person Reporting the Birth

Submit one (1) Certified True Copy or CTC and (3) photocopies.

Valid passports or IDs of Parent/s or 18 year old child who is filing the application, with affixed signatures.

Additional Requirements for each personal circumstance

If Legitimate: (if parents are married)

PSA-authenticated Marriage Certificate of Parents or Report of Marriage (if parents were married abroad)

Submit one (1) original/CTC and (3) photocopies.

If Legitimated: (if parents were married after the child's birth)

Joint Affidavit of Legitimation (Notarized)

Must be executed and signed by both parents and duly notarized by any US notary public.

Submit one (1) original/CTC and (3) photocopies.

If Illegitimate and Using Mother's Maiden Surname

Affidavit of Illegitimacy (Notarized)

Must be executed and signed by mother and duly notarized by any US notary public.

Submit one (1) original/CTC and (3) photocopies.

If Illegitimate and Using Father's Surname

Affidavit of Acknowledgement of Paternity
(Notarized)

Must be executed and signed by the father and duly notarized by any US notary public.

Submit one (1) original/CTC and (3) photocopies.

Affidavit to Use Surname of the Father
(Notarized)

Must be executed and signed by either one of the following: (a) Mother, if the child is below 7 years old; (b) Child and attested by the mother, if the child is between 7 and 17 years old; or (c) Child, if 18 years old and above. Must be duly notarized by any US notary public.

Submit one (1) original/CTC and (3) photocopies.

Certificate of Registration

The Consulate will issue the Certificate of Registration upon submission of the Affidavit of Acknowledgement of Paternity and the Affidavit to Use Surname of the Father.

The Consular Officer reserves the right to require additional documents to further determine the identity and citizenship of the informant or applicant. 

Submit application via email

Send one copy of the documentary requirements listed below to newyorkpcg.civilregistry@dfa.gov.ph. for pre-assessment.

The Consulate assesses the completeness of the emailed submission

Mail the Report of Birth (ROB) Application packet

Once emailed documents have been determined to be complete and in order by the Consular Officer, the informant/applicant mails the ROB Application packet (please see below the contents of the packet), taking note of the envelope's tracking number. Address mail to:

Civil Registry Unit (Report of Birth)
Philippine Consulate General
556 Fifth Avenue, New York, NY 10036

Get PSA-authenticated Birth Certificate Online

You may request PSA-authenticated copy of the ROB after 4 to 8 months from the date of reporting at www.psaserbilis.com.ph. To complete the online transaction, you will need the transmittal details (Reference Number, Despatch Number, Despatch Date and Transmittal Date) which can be obtained from the DFA Manila's Consular Records Division with email oca.crd-us@dfa.gov.ph.

Complete Documentary Requirements

Arrange the documents in this order. Please refer below to the corresponding number of documents to be submitted.

Payment

Processing Fee: $25.00 (ROB); $25 (Certificate of Registration), this payment is applicable only to children who are born illegitimate and using the father's surname.

Payment should be in the form of money order or cashier’s check payable to the Philippine Consulate General. Do not send cash by mail. Personal checks are not accepted.

Return Envelope

A self-addressed pre-paid stamped envelope, preferably USPS Priority Mail, with tracking number, must be included when sending the application. Do not use metered stamps or P.O. Box Return Address. Do not use Fedex.

The Philippine Consulate General assumes no responsibility for any delay or loss in the mail, or while the documents are in the custody of the courier service. The applicant should note the tracking numbers of all envelopes used and submitted.

Ensure that all submitted requirements are correct and in order. Otherwise, incomplete submissions will not be processed and will be returned to the informant at their own expense.